LinkedIn Apply Connect Integration

LinkedIn Apply Connect is an integration that presents game-changing functionality to recruiters using LinkedIn & ClearCompany ATS to manage large scales of inbound applications. With an improved application flow and real-time LinkedIn data in ClearCompany, recruiters can target, prioritize, & engage quality candidates more efficiently than ever before. In this article, you will find feature descriptions and FAQs for the Apply Connect integration.

In this article:
Automated Job Posting
OnSite Apply
LinkedIn in-ATS Widget
Applicant Notifications
Apply Connect Features Available to Organizations
Apply Connect F.A.Q.

All Available Apply Connect Features

Important Note

At this time, only organizations with the Apply Connect integration can post jobs with Remote locations. If your organization has the Recruiter System Connect (RSC) integration without Apply Connect, remotely located requisitions will fail to sync to LinkedIn. In those cases, an Office with a valid address location must be assigned to the requisition. LinkedIn does not support State/Provincewide posting locations at this time.

1. Automated Job Posting:

   Requisitions created in ClearCompany can be synced to your LinkedIn company page and free job posts (LinkedIn Limited Listings).
   
   Review the tabs below for more details about this feature.

   Post to LinkedIn Settings Remote Jobs Job Slots

   Choosing to Post a Job to LinkedIn

   On a per-requisition basis, you can declare whether or not the job should be posted on LinkedIn. By default, selecting to post the requisition publicly (Public Job Board) will include the LinkedIn option.

   1. Navigate to the Requisition in question (Tools -> Recruiting -> Requisitions or use the search menu in the top right of your homepage).
   2. Select the Details tab on the requisition.
   3. Select the Job Boards tab.
   4. Click the 'Edit Posting Options' button found in the top left-hand corner of the page.

   5. Under the Public Job Board option, you should see a LinkedIn option with a toggle located on the far right. Toggle On to have the job created on LinkedIn and toggle Off to prevent/remove a post on LinkedIn.

   6. You will also see an option to select multiple job locations. At this time, LinkedIn can only be posted to one location, the default location will be the location where LinkedIn jobs are posted to.

      Important Note:

      In order to select the LinkedIn Job Board option, you must also choose to post the requisition publicly by toggling on the 'Public Job Board'. At this time, you cannot deselect the Public Job Boards option and only post to LinkedIn.

   Posting Remote Jobs to LinkedIn

   Job Posts on LinkedIn can have a (Remote) tag listed in their location when synced from ClearCompany through Apply Connect. LinkedIn does still require that a valid Zip Code and Country Code are listed for each job, even those that have Remote posting locations.

   

   To send a Remote job to LinkedIn, follow the below steps when creating your requisition in ClearCompany:

   1. Ensure you have an Office location in ClearCompany with an address listed.
   2. When creating a requisition, assign an Office with an address location to the requisition.
   3.  When under posting options, you will see Location for Job Boards (US) you can select Remote. Note: LinkedIn does not support State/Provincewide posting locations at this time.

      

   Posting to LinkedIn Job Slots

   For clients who have the LinkedIn Job Wrapping service on their LinkedIn Recruiter contract and have the Apply Connect integration enabled, jobs created in ClearCompany can sync to the organization's available Job Slots in LinkedIn.

   Job Wrapping Service

   Job Wrapping is a service provided through LinkedIn Recruiter that allows you to prioritize which open jobs are automatically posted from your Applicant Tracking System (ATS) or career site into LinkedIn job slots. For more information on this service, review this article.

    Note: If you are not a Job Wrapping customer or have Job Wrapping without the Apply Connect integration enabled, synced jobs will be posted to a Company's Career page and LinkedIn Limited Listings (free job posts visible to candidates conducting a job search)

2. Onsite Apply (Embedded Applications):

   ClearCompany applications can be embedded directly within the LinkedIn job post for a seamless application process. Completed application details will sync to the candidate record in ClearCompany for Recruiters to view.

     How Onsite Apply Looks on the LinkedIn Job Post
   For jobs created with the embedded ClearCompany application process, you will see the apply button say 'Easy Apply' on the LinkedIn job post, see below.

   

   Review the tabs below for more details about this feature.

   Enabling Onsite Apply Supported Applications Application Formatting

   Onsite Apply Requisition Settings

   Onsite Apply will either be configurable on a per-requisition basis or applied to all requisitions, depending on whether your organization has an integrated LinkedIn Recruiter account.

   • For Non-LinkedIn Recruiter clients, posting a job on LinkedIn and embedding an application are directly connected. This means that all jobs selected to be posted on LinkedIn will have their applications embedded. At this time, a requisition cannot be sent to LinkedIn without an embedded application.

   • For LinkedIn Recruiter clients with the Recruiter System Connect (RSC) integration also enabled, posting a job on LinkedIn and embedding applications are not connected. On a per-requisition basis, you can choose if the job should have an embedded application when posted on LinkedIn.

     

    Please note, depending on how your ClearCompany Applications are configured, some applications may not be supported for embedding.

   Application types that are not currently supported:
   Those with embedded forms, videos, third-party assessment tests, or applications in multiple languages. If the application is not supported for Onsite Apply, you will see a Notice in ClearCompany when choosing to post the job on LinkedIn. Also, the job posting in LinkedIn will redirect the candidate to complete the full ClearCompany application in a new tab.

   

   NOTE:

   LinkedIn offers its own Easy Apply feature which is not connected to your ClearCompany application process. For job posts using Easy Apply through ClearCompany, you will see a "Powered by ClearCompany" message after clicking the Easy Apply button. See example below.

   

   Application Formatting Displayed in LinkedIn

   • Certain questions like candidate contact information, resume and cover letter, work experience, education experience, voluntary self-identification questions will be grouped. Other questions will be ordered exactly as they are in the ClearCompany application.
   • Applications with multiple pages are not currently supported. All questions will be listed on one screen for the candidate to complete.
   • Two-Step applications: Only the initial, or Part One, of a Two-Step application will be sent to LinkedIn. Part two of the application can still be sent directly to the candidate from within ClearCompany if you choose to move forward with them.

3. LinkedIn in-ATS Widget:

   This widget is only available to LinkedIn Recruiter customers and provides the option to view applicant highlights within ClearCompany, including the candidate's skills that align with the requisition.
   
   Review the tabs below for more details about this feature.

   Applicant Highlights In-ATS Profile

   Applicant Highlights on the Candidates List

   When viewing the Candidates List within ClearCompany, candidates who apply through Onsite Apply in LinkedIn will appear with a LinkedIn In-ATS widget (see below).

   

   Hover over the widget for a snapshot summary of the candidate's experience and any relevant skills. Note: LinkedIn determines the relevant skills to display, based on the written job description for the position.

   In-ATS Profile within the ClearCompany Candidate Profile

   For LinkedIn Recruiter clients, the ClearCompany candidate profile will now have a 'LinkedIn Recruiter' tab to display relevant information from the applicant's LinkedIn profile.

   

   LinkedIn InMails

   If you've connected your personal LinkedIn Recruiter Account with your ClearCompany user account, you will be able to view historical InMail messages sent to candidates applying to your requisitions. To connect your accounts for the first time, please follow this setup guide.

4. Applicant Notifications:

   Applicants are able to receive generalized updates from LinkedIn that informs them of the status of their application, once triggered by a Recruiter's activity in ClearCompany. This feature is only available to LinkedIn Recruiter customers, is optional, and can be disabled within the Apply Connect integration.
   
   Review the tabs below for more details about this feature.

   Notification Details Editing Notification Settings

   When Applicant Notifications are enabled, they will be applied to all jobs using Onsite Apply. The following actions in ClearCompany will trigger an applicant notification: 

   •  Application Viewed
   •  Resume Viewed
   •  Job Closed
   •  Application Rejected

   Note:

   Application Rejected notifications will be sent if your application includes Pre-screen/Knockout Questions and the candidate fails the pre-screening rules you set in place.

   Applicant Notifications from LinkedIn can be enabled/disabled on the Apply Connect integration at any time. Follow the steps below to make a change to your organization's Applicant Notification settings:

   

   1. In ClearCompany, navigate to Tools > Setup > LinkedIn Integration.
   2. On the Statuses page, click the blue "Choose Package" button in the top-right, in order to make edits to the integration.
   3. Scroll down to the Apply Package section and click the 'View Integrations' dropdown. Locate the Applicant Notifications setting within the dropdown menu.
      • Check the box to turn on/enable the Applicant Notifications.
      • Uncheck the box to turn off LinkedIn Applicant Notifications.
   4. Scroll back up to the top of the page and click the Save Changes button.

Apply Connect Features Available to Organizations

Certain features of the Apply Connect integration are only available to clients who have a LinkedIn Recruiter License. Below is an outline of which features are available to you depending on whether or not you have a LinkedIn Recruiter license.

Feature	With LinkedIn Recruiter	Without LinkedIn Recruiter
Automated Job Posting	Included	Included
Onsite Apply	Included	Included
LinkedIn in-ATS Widget	Included	Not Included
Applicant Notifications	Included	Not Included
Sponsor Synced Job Posts (Requires Job Wrapping)	Included	Not Included

Enabling Apply Connect in ClearCompany

To learn how to enable the Apply Connect feature in your ClearCompany account, follow the instructions provided in our Setup Guide.

Apply Connect FAQs:

1. How do I find my requisitions (job posts) on LinkedIn?

   • After selecting to post a requisition to the LinkedIn job board within ClearCompany, a sync to LinkedIn to create the job post will be attempted.

     • If successful, you can find your jobs on the Jobs section of your LinkedIn Company page.

     • If the sync fails, you will receive an error message indicating that the job post was not created. More information on sync failures can be found in this article.

2. How do I find my LinkedIn Company Code?
   • The LinkedIn Company ID is a string of numbers, usually 6 to 9 digits long, that is unique to your company. Steps on how to find your Company Code can be found in this article: LinkedIn Company Codes
3. How do I set the apply button on the LinkedIn job post to use Onsite Apply (Easy Apply)?
   • For Non-LinkedIn Recruiter clients, all requisitions chosen to be posted on LinkedIn will be created with Onsite (Easy) Apply as the default apply process. This setting cannot be edited.
   • For LinkedIn Recruiter clients (who have the LinkedIn RSC integration also enabled), Onsite Apply can optionally be enabled on a per-requisition basis within the ClearCompany Posting Options page.
   Turning on/off the Onsite Apply Setting

   Follow the steps listed below to edit the Onsite Apply setting for your requisitions:

   1. In ClearCompany, navigate to the requisition in question and open the Details tab.
   2. Open the Job Boards tab and click the Edit Posting Options button in the top-left corner.

   3. Within the LinkedIn job board option, you will see a checkbox option titled "Candidates may complete the application on LinkedIn".

      

      • Check the box to enable the Onsite (Easy) Apply process on the LinkedIn job post.
      • Uncheck the box to disable Onsite Apply. By doing so, candidates will instead be redirected to complete the full application process through ClearCompany.
   4. Click the Save Updates at the bottom of the page to save your changes.