ClearCompany Learning: Resources

Resources play a crucial role in managing learning objects, facilitating class schedules, and ensuring proper allocation of equipment and locations. Resources prevent double-booking and streamline resource management across your organization. This article provides an overview of available resource types and a guide for managing them.

In this article:
Resource Overview
Creating a Resource
Edit a Resource

Resource Overview

There are three primary types of resources in the learning platform:

Faculty Facility Peripheral

Faculty resources represent individuals who may serve as instructors or authors of learning objects. Instead of associating objects with individual names, you can use a faculty resource like "Learning & Development Team" or your company's name for consistency.

Use Cases:

• Assigning external instructors to classes
• Setting authorship for learning objects

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Facility resources represent physical locations where training or events are held. Examples include conference rooms, auditoriums, or training studios.

Use Cases:

• Scheduling physical locations for classes
• Preventing conflicts in room reservations

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Peripheral resources represent equipment or tools needed for training sessions. Examples include projectors, laptops, and furniture.

Use Cases:

• Reserving necessary equipment for training
• Managing shared resources efficiently

Key Notes

• Faculty can be assigned as authors to learning objects.
• Facility and Peripheral resources are primarily used with Class Learning Objects.
• When purchasing content from the marketplace, the vendor defaults as the author. Custom faculty resources must be manually created.

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Creating a Resource

| Navigation | Faculty | Facility | Peripheral

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1. From the administration dashboard click Learning Objects, then click Resources.
2. Click +Add Resources.
3. Click the resource type you would like to add.

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To create a faculty fill out the fields below.

1. First Name: First name of the faculty.
2. Last Name: Last name of the faculty. Required.
3. Owner Group: The group responsible for managing this resource. Required.
4. Upload Image: Choose a file to show for this faculty.
5. Street 1: Address of the faculty.
6. Street 2: Address of the faculty.
7. City: City of the faculty.
8. State: State of the faculty.
9. Zip: Address of the faculty.
10. Email: Email associated with this faculty.
11. Web Site: Website to associate with this faculty.
12. Biography: Additional background or qualifications.
13. Faculty Status: Required.
    1. Active: Allows this resource to be displayed to users.
    2. Inactive: This status will completely remove the resource, it will still be available for reporting and admins.

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To create a facility fill out the fields below.

1. Name: Name of the Facility. Required.
2. Owner Group: The group responsible for managing this object. Required.
3. Street 1: Address of the facility.
4. Street Two: Address of the facility.
5. City: City of the facility.
6. State: State of the facility.
7. Zip: Address of the facility.
8. Phone: A number to associate with this facility.
9. Description: A description that will appear on the object detail page. If pasting from another software the formatting will not transfer.
10. Status: Required.
    1. Active: Allows this resource to be displayed to users.
    2. Inactive: This status will completely remove the resource, it will still be available for reporting and admins.

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To create a peripheral fill out the fields below.

1. Name: Name of the item. Required.
   • Tip: Use a consistent naming convention, such as "Projector A," "Projector B," or serial numbers for clarity.
2. Owner Group:  The group responsible for managing this object. Required.
3. Description: A description of the item.
4. Status: Required.
   

   • Active: The resource is available and visible for scheduling and use.

   • Inactive: The resource is hidden from active use but remains available for reporting and administrative purposes.

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Edit a Resource

Guide

From the Resource dashboard,

• Click the pencil icon next to the resource you want to edit.

• Review and update the resource details as needed.

• On the right-hand side, you will see a list of all objects associated with this resource.

  • To adjust these objects, navigate to Learning Objects > Manage Objects.