The Learning Data Visualization tools within ClearCompany Learning provide administrators with powerful, visual insights into system usage, user engagement, and training progress. These visualizations are ideal for quickly identifying trends, understanding user behavior, and supporting data-driven decisions to improve your organization’s learning outcomes.
In this article:
Data Visualization Overview
Data Visualization Rights
Data Visualization Considerations
Data Visualization Gadget Options
Group Details Gadgets
F.A.Q.
Data Visualization Overview
The Data Visualization Dashboard offers multiple graphical tools—referred to as gadgets—that summarize platform usage in a visually digestible way. These gadgets include calendar views, user action charts, assignment breakdowns, and group analytics. Unlike more targeted reports (e.g., Assignment or Completion Reports), data visualizations offer a high-level, dynamic overview that can be filtered and explored by admin users with the appropriate permissions.
Navigation:
- From the administration dashboard, click Reports, then click Data Visualizations.
- The data visualization options are below:
Data Visualization gadgets are most effective for visualizing data trends across multiple user groups and assignments. They complement other system reports by offering a snapshot of overall platform activity.
Data Visualization Rights
The Data Visualization Dashboard by default, access is restricted to admin roles (Manager, Administrator, SuperAdmin). To grant access to other roles, assign the Data Visualization right.
Role-Based Viewing Rules
- Managers can only view data for users with the User role.
- Managers cannot see other Managers unless explicitly allowed.
- Administrators cannot view other Administrators unless the Requires Role Assignment setting is configured.
- Rights cannot be restricted by individual gadgets or datasets, but visibility can be controlled through hierarchy and role assignments.
Considerations
- Some gadget data (e.g., earned badges) updates in real-time; other metrics (e.g., completions) may have slight delays.
- Unlike the Analytics Dashboard, Data Visualizations can be filtered to show specific groups for a more focused view.
- Establish governance for who can change or manage gadget layouts.
- Use visualization insights to inform content updates and learning strategy.
Data Visualization Gadget Options
Below are available gadgets.
The Group Tree Graphic displays group information.
Purpose: Visualize group structure and related metrics.
Use Case: Identify high-performing or underperforming groups based on completions, users, or login activity.
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The User Records Breakdown Graphic displays completed or started records of users in the system.
Purpose: Compare completion and start data over time.
Use Case: Spot learning engagement trends and dips across the organization.
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The Calendar View visualization displays Completions, Started Records, and Logins.
Purpose: Daily/weekly/monthly view of completions, logins, and starts.
Use Case: Track engagement peaks and align them with program launches or initiatives.
The User Actions Graph displays specific User actions over a duration of “all time.”
Purpose: Visualize actions taken by users/admins.
Use Case: Evaluate platform activity trends, especially for monitoring admin support or troubleshooting low usage.
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Filters available:
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The Group Completion Graphic allows users to review up to 30 groups' completion of an object selected.
Purpose: Display object completion across up to 30 groups.
Use Case: Compare completion rates between departments or teams for a single object.
Group Details Graphic
The Group Details Graphic visualization displays information based on the users' rights and the gadgets selected. The group details graphic is useful when an admin has access to multiple groups. In the group details graphic, an admin can select a specific group and, if needed, include subgroups:
- All gadgets are draggable so you can customize the order in how they appear.
- All gadgets have an icon in the upper right corner:
- The down arrow allows users to export the data to a .csv file.
- The camera allows users to get a PNG file of the visual.
From the Group Details visualization, click Manage Gadgets in the top right corner to edit.
Group Details Gadgets
Actions
The Action gadget provides a review of specific User actions over a duration of time (3 Months, 6 Months, 1 Year, or Custom).
Purpose: Track actions performed over time by role.
Use Case: Measure user engagement or administrator intervention.
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Users can filter between:
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When exporting to CSV, the following columns will be available.
- Log Type Name
- Action Count
Assignments
The Assignment gadget shows results for each assignment batch pertaining to accounts that can be accessed.
Purpose: Visualize assignment batch status.
Use Case: Spot overdue or incomplete assignments by batch.
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When exporting to CSV, the following columns will be available.
- Batch ID
- Batch Name
- User ID
- First Name
- Last Name
- Username
- User Batch Status
Badges
The Badges gadget will show users the badges earned by the user(s)/group(s) during the time frame selected.
Purpose: Track earned badges.
Use Case: Motivate teams and measure participation in gamified learning programs.
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When exporting to CSV, the following columns will be available.
- User ID
- First Name
- Last Name
- Username
- Badge ID
- Badge Name
- Bage Status
- Data Earned
Child Group
The Child Group gadget provides a visual representation of the parent-child relationship (if any) for the group selected.
Purpose: Visualize parent-child group relationships.
Use Case: Audit group hierarchies for alignment with reporting structures.
Completions
The Completions gadget provides a review of completions over time with Time Frame options: 3 Months, 6 Months, 1 Year, and Custom.
Purpose: Review object completion trends.
Use Case: Measure the effectiveness of training rollout campaigns.
When exporting to CSV, the following columns will be available.
- Record ID
- Start TS
- Completed TS
- Status
- Object ID
- Object Name
- Object Type Name
- User ID
- First Name
- Last Name
- Username
Goals
The Goals gadget helps users track their progress on assigned goals.
Purpose: Monitor progress toward assigned learning goals.
Use Case: Identify areas needing support or celebration.
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When exporting to CSV, the following columns will be available.
- Goal ID
- Goal Name
- Goal Type
- User ID
- First Name
- Last Name
- Username
- Group ID
- Group Name
- Goal Status
Leaderboard
The Leaderboard gadget displays users' points and badges earned in order of how many points each user earned.
Purpose: Display points/badges in ranked order.
Use Case: Encourage friendly competition among learners.
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When exporting to CSV, the following columns will be available.
- User ID
- First Name
- Last Name
- Username
- Points Earned
- Rank Name
- Badges Count
Logins
The Logins gadget provides a review of logins over time.
Purpose: Track login frequency.
Use Case: Monitor engagement across time or in response to campaigns.
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When exporting to CSV, the following columns will be available.
- Log ID
- Log TS
- Log Descr
- User ID
- First Name
- Last Name
- username
Members
The Members gadget displays members in the system.
Purpose: View system members and learning activity.
Use Case: Audit learner progress at an individual level.
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The following data:
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When exporting to CSV, the following columns will be available.
- User ID
- First Name
- Last Name
- Username
- Object ID
- Object Name
- Object Type Name
- Status
- Record ID
- Start TS
- Completed TS
- Batch Name
- Due Date
Quick Stats
The Quick Stats gadget provides a review of the total number of:
Purpose: Snapshot of key platform metrics.
Use Case: Executive overviews or trend analysis.
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Started Records
The Started Records gadget provides a review of the number of started records displayed by Month.
Purpose: Visualize newly started objects by month.
Use Case: Gauge current engagement rates by content.
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When exporting to CSV, the following columns will be available.
- Record ID
- Start TS
- Status
- Object ID
- Object Name
- Object Type Name
- User ID
- First Name
- Last Name
- Username
Team Assignments
The Team Assignments gadget displays a breakdown of assignments for the user's team.
Purpose: Assignment breakdown by status.
Use Case: Quickly identify overdue or at-risk assignments.
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The gadget displays the following status:
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When exporting to CSV, the following columns will be available.
- Batch ID
- Batch Name
- User ID
- First Name
- Last Name
- Username
- User Batch Status
Top Completed Objects
The Top-Completed gadget displays the objects with the most completions listed in order.
Purpose: Rank top-performing learning content.
Use Case: Understand what content resonates most with users.
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When exporting to CSV, the following columns will be available.
- No. Completed
- No. Started
- Object ID
- Object Name
- Object Type Name
- Duration
- Object Status
- Authors
F.A.Q.
Check role permissions, confirm you have access to the relevant users, and ensure the Requires Role Assignment is set appropriately. Make sure users are active and use the "Include Inactive User Data" setting if needed.
Data Visualization allows organizations to isolate and filter data by groups, which Analytics Dashboard does not. Data Visualizations also provides targeted insights.
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