ClearCompany Learning: Static Reports

ClearCompany Learning’s Static Reports provide a set of pre-built templates that allow administrators to extract large datasets related to user training activity. Static Reports are useful for running consistent, accurate reporting without building a report from scratch. In this article, we explore the available Static Reports, how to use them, and considerations for maximizing their value.

In this article:
Static Reports Overview
Static Reports, Filters & Types
Static Reports Navigation
Available Static Reports
F.A.Q.

Static Reports Overview

Static Reports are designed for administrative users who need structured, repeatable reports on training data such as completion rates, overdue items, quiz results, and user logins. Unlike Smart Reports, which are more dynamic and keyword-based, Static Reports are fixed templates built to support frequent administrative or compliance tasks.

Rights

The Static Reports Dashboard by default, access is restricted to admin roles (Manager, Administrator, SuperAdmin). To grant access to other roles, assign the Static Reports Right. Manager and Administrator roles are limited to their group structure.

Use Case

• Auditing overdue or incomplete training across teams
• Tracking goal progress or user quiz results for compliance
• Exporting learning completion records for HR systems
• Reviewing login activity for inactive or disengaged users

Static Reports Filters & Types

Global Filters Generated Reports

Static Reports can be filtered using a robust set of Global Filters:

Grouping	Primary Group	Secondary Group	Primary Role	Status
Job Title	Language	Time Zone	ClearCo ID	Location
Location	From Date	To Date	Any active User Auxiliary Fields will also be available as a filter option

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Note:

Filters are applied before generating the report and persist across reports until cleared.

When users click Run Report next to the report they would like to analyze, the reports will be generated in two ways:

CSV File	Downloads automatically upon report generation.
Dashboard	Opens an interactive view with drill-down capabilities and export tools.

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Navigation

1. From the administration dashboard, click Reports, then click Static Reports.
2. From the Static Reports, users can run the reports listed below as well as use Additional Filters to apply to any of the Static Reports.

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Available Static Reports

Assigned Objects Status Report (CSV File)

The Assigned Objects Status Report provides a comprehensive view of all assigned learning objects and their respective user statuses.

Use Case:
Use this report to analyze the progress of learning assignments across different users and objects in one consolidated view. It's ideal for supervisors and training administrators needing to track individual and group learning progress efficiently.

Data Fields Included
Username	First Name	Last Name	Email	Job Title
User Status	Primary Group	Primary Role	Batch Name	Assign On
Due Date	Overdue	Object Name	Object Type	Duration
User Object Status	Completion Date	Score	Recur Type	Recur Day No
Next Assigned TS	Assessed LMS User ID	Assessed Username	Assessed First Name	Assessed Last Name

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Overdue Objects Report (CSV File)

The Overdue Objects Report lists all currently overdue learning objects by user, highlighting items that require attention.

Use Case:
This report is essential for managers and administrators to monitor and manage overdue training tasks effectively, ensuring timely completion and compliance.

Data Fields Included
Username	First Name	Last Name	Email
User Status	Object Name	Batch Name	Due Date

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Completed Objects Report (CSV File)

The Completed Objects Report details all learning objects that users have successfully completed.

Use Case:
Use this report to assess individual or group learning achievements and overall training effectiveness.

Data Fields Included
Username	First Name	Last Name	Email
Job Title	User Status	Primary Group	Primary Role
Object Name	Object Type	Duration	Object Status
Start Date	Completion Date	Score

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Started Objects Report (CSV File)

The Started Objects Report displays learning objects that users have begun but not yet completed.

Use Case:
This report helps identify ongoing learning activities and potential bottlenecks in the training process.

Data Fields Included
Username	First Name	Last Name	Email	Job Title
User Status	Primary Group	Primary Role	Object Name	Object Type
Duration	Object Status	Start Date	Completion Date	Score

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Complex Object Progress Report (Dashboard)

The Complex Object Progress Report breaks down progress on complex learning objects per user, including detailed activity logs.

Use Case:
This dashboard is valuable for analyzing detailed user engagement with complex learning materials and understanding learning paths.

Data Fields Included
User	Object Name	Started	Completed
Logged	Progress	Duration	Total Secs Tracked

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Object Status Report (CSV File)

The Object Status Report provides an overview of the status of all assigned learning objects for specified users.

Use Case:
Use this report to track the status of learning assignments across users and ensure timely completion.

Data Fields Included
Username	First Name	Last Name	Email	User Status
Primary Group	Primary Role	Object Name	Object Type	Duration
User Object Status	Start Date	Completion Date	Assign Date	Due Date

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Object Popularity Report (CSV File)

The Object Popularity Report ranks learning objects by popularity based on user engagement metrics.

Use Case:
This report helps prioritize content development and training investments based on user preferences and engagement.

Data Fields Included
No, completed	No, started	Object id	Object name	Object type name
Duration	Object Type Name	Object Status	Authors

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Scheduled Classes Report (CSV File)

The Scheduled Classes Report displays scheduled class sessions and associated details.

Use Case:
Use this report to manage and coordinate training schedules, resources, and participant attendance.

Data Fields Included
First Name	Last Name	Username	Email
Object Name	Start TS	End TS	Registered On
Completed On	Status	Entry No	Entry Description
Location	Completion Code	Faculty	VM Join URL

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Individual Quiz Report

The Individual Quiz Report provides detailed insights into a user's quiz responses, including question-level details.

Use Case:
Use this report to assess individual knowledge gaps and customize further training interventions.

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Individual Survey Report

The Individual Survey Report displays an individual user's responses to surveys, including detailed question analysis.

Use Case:
Use this report to gather feedback on training programs and assess user satisfaction and understanding.

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Individual Assessment Report

The Individual Assessment Report provides detailed results of an individual user's assessment performance.

Use Case:
Use this report to evaluate competency levels and identify areas for further skill development.

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Consolidated Quiz Report (Dashboard)

The Consolidated Quiz Report aggregates quiz results across users, providing insights into overall performance and question analysis.

Use Case:
Use this dashboard to identify trends, strengths, and weaknesses in training content and user knowledge.

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Consolidated Survey Report (Dashboard)

The Consolidated Survey Report summarizes survey responses across users, providing an overview of feedback trends and satisfaction levels.

Use Case:
Use this dashboard to analyze aggregated feedback and make informed decisions for training program enhancements.

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Consolidated Assessment Report (Dashboard)

The Consolidated Assessment Report summarizes assessment results across users, highlighting overall performance trends and competency levels.

Use Case:
Use this dashboard to evaluate training program effectiveness and identify areas for curriculum adjustment.

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Evaluation Step Details Report (CSV File)

The Evaluation Step Details Report provides comprehensive data on evaluation steps related to learning objects.

Use Case:
Use this report to review and optimize evaluation processes for enhanced training quality and compliance.

Data Fields Included
Username	First Name	Last Name	Email	Object Name
Item No	Item Name	Active	Require Manage Signoff	Require Signoff in Order
Record ID	User Signoff ID	Manager Signoff ID	Manager First Name	Manager Last Name
User Signoff Timestamp	Manager Signoff Timestamp	User Notes	Manager Notes	Score
	Is Complete	User File Path	Manager File Path

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User Last Login Report (CSV File)

The User Last Login Report displays the date of each user's last login into the system.

Use Case:
Use this report to monitor user activity and engagement with the training platform.

Data Fields Included
Username	First Name	Last Name	Email	Job Title
User Status	Primary Group	Primary Role	Last Login Date

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Prerequisites Report (Dashboard)

The Prerequisites Report displays the status of prerequisite learning items for users.

Use Case:
Use this dashboard to ensure users meet prerequisite requirements before accessing advanced training content.

Data Fields Included
User	Object Name	Completed	Prerequisite
Progress	Started Date	Completed Date	Status

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Goal Report (Dashboard)

The Goal Report tracks users' progress towards learning goals, providing insights into individual and team achievements.

Use Case:
Use this dashboard to align training efforts with organizational goals and track performance against targets.

Data Fields Included
Name	Progres	Start Date	End Date	Completed Date

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Ecommerce Report (CSV File)

The Ecommerce Report provides detailed information on ecommerce orders related to training materials.

Use Case:
Use this report to manage sales, inventory, and revenue from training products and services.

Data Fields Included
Order ID	Item Type
Duration	User ID	Username	Email	Job Title
User Status	Primary Role	Primary Group ID	Primary Group Name	First Name
Last Name	Ordered On	Order Quantity	Item Price	Order Total
Order Status	Days to Expire	Payment Type	Ordered For	Ordered for User ID
Ordered for Primary Group ID	Ordered for Primary Group name	Object ID	Object Name	Object Status

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Note:

When generating an individual report, if no data is available for the selected user, the system will display the message: "There is no data to display for this user."

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F.A.Q.

How is object popularity determined?

It considers metrics like views, completions, and user feedback to gauge engagement levels.

Why don’t I see some reports listed?

You may not have the appropriate Static Reports rights assigned. Confirm with your system administrator.

Permissions: Ensure all necessary roles (e.g., department leads) have the Static Reports right.

How often is the report data updated?

Most Static Reports reflect real-time or near-real-time data. Some delays may occur depending on user activity sync.