Hire Eligibility Status Overview

Hire eligibility helps your team track whether a candidate or former employee is eligible for future hire or rehire. You can set and view hire eligibility throughout the hiring lifecycle to help recruiters make informed decisions, reduce hiring risk, and maintain consistent documentation. Hire eligibility is visible across employee and candidate records, helping teams identify flagged individuals before moving forward.

In this article:
Hire Eligibility Overview
Where Hire Eligibility Appears
Hire Eligibility Preferences
Terminating A User
CSV Bulk Import
Dispositioned Candidates
Hiring Workflow Automation
FAQ
Additional Resources

Hire Eligibility Overview

Hire Eligibility allows HR  teams to make informed decisions during former employee and candidate sourcing, evaluation, and hiring. It is typically set at employee termination for existing employees or during screening and interviewing for new candidates. Hire eligibility now introduces standardized justification reasons when marking someone as ineligible for hire or rehire. When updating hire eligibility, the following statuses are available:

• Eligible
• Not recommended
• Not eligible

If your organization requires justification, recruiters must also provide a reason when selecting Not recommended or Not eligible.

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Predefined justification values

When Hire Eligibility Justification Values is enabled, recruiters can select one of the following reasons:

• Employee policy violation or misconduct
• Application integrity
• Candidate misconduct
• Performance
• Other

At this time, predefined values cannot be customized.

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Where Hire Eligibility Appears

Hire eligibility is visible in the following areas:

• Employee record
• Candidate profile
• Future candidacies linked to the same profile
• Candidate details
• Potential duplicates
• Omni search results

Recruiters may also see warning indicators when reviewing candidates with an ineligible or not recommended status.

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Permissions

• Recruiter: Set & View Hire Eligibility statuses and comments.
• Hiring Manager: View Hire Eligibility statuses and comments.

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Hire Eligibility Preferences

Organizations can choose between two hire eligibility configurations with support from their Account Manager or Customer Success Manager.

• Hire Eligibility Justification Values
• When enabled:
  • The justification field changes from free text to a drop-down list.
  • Recruiters must select a predefined reason.
  • Available options:
    • Employee policy violation or misconduct
    • Application integrity
    • Candidate misconduct
    • Performance
    • Other
• Hire Eligibility Justification Optional
  • When enabled:
  • The justification field becomes optional when updating hire eligibility.
  • Available hire eligibility statuses.

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Terminating User

When terminating an employee, Tools> User > Terminate Employee, you have the option to update their Hire Eligibility Status.

Note

If Not Recommended or Not Eligible is selected, you must include a justification. This justification has a limit of 1000 characters.

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CSV Bulk Import

Candidate CSV import supports two hire eligibility fields: Hire Eligibility Status and Hire Eligibility Justification. Use these fields to import eligibility data in bulk.

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Dispositioned Candidates

When dispositioning a candidate, you can also update their hire eligibility status. This allows recruiters to flag candidates for future consideration or prevent future hiring activity when needed.

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Hiring Workflow Automation

You can automate candidate movement based on hire eligibility. After setup, candidates can automatically move to a designated workflow stage based on their hire eligibility.

Recruiters will see a warning when updating candidate details if hire eligibility may impact workflow automation.

1. Navigate to Tools > Setup > Hiring Workflows.
2. Click Workflow Automations in the Hiring Workflow you want to manage.
3. Scroll down to Set hire eligibility and designate your automations.  
4. Click Save & Close.
5. Once completed, your automations will be live. When updating a candidate's details, a warning will be provided that Hire Eligibility may impact their hiring workflow.

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FAQ

Can clients customize the predefined justification values?

No. Predefined justification values are standardized and cannot be customized at this time.

Can we continue using free-text justifications?

Yes. Organizations can choose whether to enable predefined dropdown values or continue using free text, depending on their selected organization preference.

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Additional Resources

Hiring Workflow Automation Settings
Create and Manage Hiring Workflows
Workflow Automation: Hiring Team Notifications
Workflow Automation: Hiring Stage Notifications