Creating Video Coaching Learning Objects

Video Coaching Learning Objects allow administrators to create interactive, video-based assessments that help reinforce learning through recorded user responses. These learning objects are valuable for evaluating skills such as presentations, role-play scenarios, and verbal communication. This article will guide you through the steps of creating a Video Coaching Learning Object.

In this article:
Video Objects Overview
Creating a Learning Video Object
Next Steps

Video Objects Overview

Video Objects are ideal for organizations that want to assess employees’ verbal and presentation skills using video submissions.

Benefits

• Enables personalized, recorded responses from learners.
• Supports feedback and grading workflows.
• Fully integrated with learning paths and transcripts.

For more information on the different types of video coaching objects, refer to: Overview and Types of Video Coaching Learning Objects.

Creating a Learning Video Coaching Object

General Authors Tags Prerequisites Equivalencies User Access Group Access

1. From the administration dashboard, click Learning Objects > Manage Objects > +Add Objects.
   
2. Click Video Coaching.
3. Select the Video Assessment to create.
4. Complete all required fields to open the creation wizard. Required fields are noted with Yellow text boxes:
   
   1. Object Name: Name of the object. Required.
   2. Description: A summary that appears on the object detail page. Formatting from external sources won’t transfer. If pasting from another software, the formatting will not transfer.
      
   3. Duration: ClearCompany Learning recommends the duration format HH:MM:SS. This is visible to the User on the object detail page.
      
   4. Duration in Seconds: This field is not displayed in the front end. This refers to how many seconds it takes to complete this learning object. It will populate on the user's transcript.
   5. Owner Group: This is the group responsible for managing this object. Required.
   6. Keywords: Keywords are any relevant words that will help users search for associated training. Keywords are not visible from the front end.
      
   7. Certificate Template: Choose the certificate to be awarded after completion of the learning object.
   8. Completion Emails Enabled*: If enabled, ClearCompany Learning will send an email notification to any User who completes the applicable object. The template for this can be edited by Superadmins in Settings> Email Templates.
   9. Pre-Approval Enabled: Choosing Yes allows the administration teams to allow or deny Users from partaking in learning objects. See below for more information.
      
   10. Object Release Date: If a User tries accessing the object before the release date, they will not be able to open it and will see the message “This training has not been released."
       
   11. Object Expiration Date:  If a User tries viewing the object after the expiration date, they will not be able to access it and will see the message, “This training has expired.” If an object has a passed expiration date, it will show as “expired.”
   12. Comments: The comment box is for back-end purposes only. Comments are useful for any notes you need to keep a list of for this specific object, such as updates, last revisions, etc.
   13. Status: By default, all learning objects start in Draft status. There are four object statuses in the system.
       1. Draft: An initial status that allows for the deletion of steps from complex objects. The status cannot be switched for an object that is active or inactive to draft) This applies to: Course, Curriculum, and Success Track object types.
       2. Active: Allows objects to display to users.
       3. Inactive: This status will completely remove the object from view on the front-end; it will still be available for reporting and admins.
       4. Expired: This status removes the object from the front end. Users who have completed an object that is “Expired” will be able to view the objects under their completed training list and download their completion certificates. 
5. Click Save to Continue.

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Post-Creation Options

Once you save the learning object, the fields above can be edited, and the additional fields below can be edited as well.

1. Update Object Image: Choose a file to show as the thumbnail for this object.
2. View On Front End: Click this link to view the object from the Front End User experience.
3. View Smart Report Card: Click to view a smart report for this class object.
4. View Registered Users: Click to pull up a list of the registered Users.
5. View Waiting List: Click to pull up the waiting list for this object.
6. View Pre-Approval: Click to view pre-approvals for this object.
7. Generate QR Code: This will generate a QR code for the object, which will allow users to:
   • Download a display where employees are able to scan it.
     • Users will be redirected to their default browser, they will need to enter their credentials.
     • Users can view/take the training.
   • Keep in mind:
   • QR Codes cannot be generated in bulk.
   • Users must have access to the learning object.

The Author tab allows a User or outside contributor to be added as an author for the learning object.

User	Add Users based on the Users inside the learning platform.
Faculty	Add Faculty, based on any Faculty created under Resource.

Tags and Types allow users to associate categories to the curriculum. Relevant Tags help users find specific training. Tags are visible on the front end and searchable/clickable. For more information on Tags check out:  ClearCompany Learning: Tags and Tag Types.

Prerequisites will require users to complete one or more objects before they can take the newly created object.

• Complete the fields below
  • Prerequisite Name
  • Prerequisite Description
  • Active
• Then click Add. This will refresh the page with the name of the prerequisite. Clicking Items allows you to assign an object to the prerequisites.
• Prerequisites do NOT apply to objects when they are added as steps in a complex object (course, success track, or curriculum).

Equivalencies allow users to associate one object with another, this allows learners to skip training if they have already completed similar training.

• Any object type, simple or complex, can be made equivalent to any other object type.
• Learners will still have the option to complete an object even if they have completed an equivalent object.
• Multiple objects can be added to an equivalency so that a learner needs to complete all the equivalent objects before they are given the option to skip.

How does a skipped object appear in reports and throughout the site?

• Shows as complete under my learning
• Shows as skipped under user records when editing a user on the backend
• Smart report run on the object shows the user has completed the object
• Smart report on the user shows the object under completed
• The custom activity report shows “LMS Object Status” as skipped, but there will be a started and completed time even though it was technically never started or completed. The learning platform tracks it all off a Record ID it will associate the info to satisfy the records in the report.

The User Access tab allows admins to add or remove Users who have access to this object from the front page.

Group Access allows admins to add or remove groups that can see the Learning Object in the “All Training” library on the Front End.

Next Steps

For next steps, refer to: Configuring and Managing Video Coaching Learning Objects.