ClearCompany Learning: Surveys Learning Objects

Survey learning objects serve as a non-graded evaluation form. It gives the administration team the ability to collect feedback from their learners.

In this article:
Survey Learning Object Overview
Creating a Survey Learning Object
Additional Tabs
Additional Information

Survey Learning Object Overview

Survey learning objects are used as questionnaires to gather feedback from users about their experience with the course content and overall learning effectiveness.

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Creating a Survey Learning Object

Follow the steps below to create a Survey Learning Object.

General Options Questions Authors Tags Prerequisites Equivalencies Instance Manager User Access Groups Access

1. From the administration dashboard click Learning Objects > Manage Objects > +Add Objects.
   
2. Click Quiz.
3. Complete all required fields to open the creation wizard. Required fields are noted with Yellow text boxes:
   
   1. Object Name: This is what the object will be named. Required.
   2. Description: A description that will appear on the object detail page. If pasting from another software the formatting will not transfer.
      
   3. Duration: ClearCompany Learning recommends the format for duration HH:MM:SS, this is visible to the User on the object detail page.
      
   4. Duration in Seconds: This field is not displayed in the front end. This is seconds to complete this learning object. It will populate on the user's transcript.
   5. Owner Group: The group responsible for managing this object. Required.
   6. Keywords:  Any keywords this object is relevant to, this will help when users search for any associated training. Keywords are not visible from the front end.
      
   7. Certificate Template: Choose the certificate to be awarded after completion of the learning object.
   8. Max Retakes: By default, users will get 1 attempt. When Max Retakes has a value, users will be able to retake the survey X number of times if they fail the 1st or subsequent attempts. 
   9. Randomize Questions: If a user retakes a survey, the system will change the order of the questions and/or show different questions IF “questions to show” has a value.
   10. User Can Review Answers: If yes, users will be able to review the questions and their answers (regardless if they passed or failed).
   11. Intro Text: This is the intro message the User sees before taking the Quiz.
   12. Finish Text: Optional message to congratulate the learners.
   13. Completion Emails Enabled: If enabled, ClearCompany Learning will send an email notification to any User who completes the applicable object. The template for this can be edited by Superadmins in Settings> Email Templates.
   14. Pre-Approval Enabled: Choosing Yes allows the administration teams to allow or deny Users from partaking in learning objects. See below for more information.
       
   15. Object Release Date: If a User tries accessing the object before the release date, they will not be able to open it and will see the message “This training has not been released.''
       
   16. Object Expiration Date:  If a User tries viewing the object after the expiration date, they will not be able to access it and will see the message, “This training has expired”.  If an object has a passed expiration date, it will show as “expired”.
   17. Comments: The comment box is for back-end purposes only. Comments are useful for any notes you need to keep a list of for this specific object such as updates, last revisions, etc.
   18. Status: By default, all learning objects start out in Draft status. There are four object statuses in the system.
       1. Draft: An initial status that allows for the deletion of steps to complex objects. The status cannot be switched for an object that is active or inactive to DRAFT) this applies to: Course, Curriculum, and Success Track object types.
       2. Active: Allows objects to display to users.
       3. Inactive: This status will completely remove the object from view on the front-end, it will still be available for reporting and admins.
       4. Expired: This status removes the object from the front end. Users who have completed an object that is “Expired” will be able to view the objects under their completed training list and download their completion certificates. 
4. Click Save to Continue.

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*General Extra

Once you save the learning object, the fields above can be edited, and the additional fields below can be edited as well.

1. Update Object Image: Choose a file to show as the thumbnail for this object.
2. View On Front End: Click this link to view the object from the Front End User experience.
3. View Smart Report Card: Click to view a smart report for this class object.
4. View Pre-Approval: Click to view pre-approvals for this object.
5. Generate QR Code: This will generate a QR code for the object which will allow users to:
   • Download and display where employees are able to scan it.
     • Users will be redirected to their default browser, they will need to enter their credentials.
     • Users can view/take the training.
   • Keep in mind:
   • QR Codes cannot be generated in bulk.
   • Users must have access to the learning object.

You can select how many times the user can retake the survey, you can randomize the questions, and select if the user can review their answers.

• Max Retakes: By default, users will get 1 attempt. When Max Retakes has a value, users will be able to retake the survey X number of times if they fail the 1st or subsequent attempts.
• Randomize Questions: If a user retakes a survey, the system will change the order of the questions and/or show different questions IF “questions to show” has a value.
• Questions to Show: Users can add X number of questions in the survey and can only make X amount of the questions display. For instance, you can have 20 active questions, but you want users to only answer 10. The system will only show 10.
• User Can Review: If yes, users will be able to review the questions and their answers.
• Intro Text: This is the intro message the User sees before taking the survey.
• Finish Text: Optional message to congratulate the learners.

The Question tab allows users to add the questions to their quiz.

• Question Bank: Every time users add a question to any survey, that question will be added automatically to the question bank.
• Question Type: (Radio, Dropdown, Checkbox, Essay, Textbox): Choose the type of question you will be adding, if selecting Checkbox, multiple answers can be set as correct.
• Question Text: Enter the question text into the text box.
• Upload Image: Optional Upload an image to associate with the question.
• Required: Mark if this question is required.
• Active: Any active questions will show up in the survey; inactive questions will be hidden.

A User or outside contributor can be included as an Author.

User	Add Users based on the Users inside the learning platform.
Faculty	Add Faculty, based on any Faculty created under Resource.

Users can associate Tags to the curriculum, relevant Tags help Users find specific training. Tags are visible on the front end and searchable/clickable. For more information on Tags check out:  ClearCompany Learning: Tags and Tag Types.

This will require users to complete one or more objects before they can take the newly created object.

• Complete the fields below
  • Prerequisite Name
  • Prerequisite Description
  • Active
• Then click Add. This will refresh the page with the name of the prerequisite. Clicking Items allows you to assign an object to the prerequisites.
• Prerequisites do NOT apply to objects when they are added as steps in a complex object (course, success track, or curriculum).

Adding equivalencies to an object allows learners to skip training if they have already completed similar training.

• Any object type, simple or complex, can be made equivalent to any other object type.
• Learners will still have the option to complete an object even if they have completed an equivalent object.
• Multiple objects can be added to an equivalency so that a learner needs to complete all the equivalent objects before they are given the option to skip.

How does a skipped object appear in reports and throughout the site?

• Shows as complete under my learning
• Shows as skipped under user records when editing a user on the backend
• Smart report run on the object shows the user has completed the object
• Smart report on the user shows the object under completed
• The custom activity report shows “LMS Object Status” as skipped, but there will be a started and completed time even though it was technically never started or completed. The learning platform tracks it all off a Record ID it will associate the info to satisfy the records in the report.

Instance Management allows learners to start new instances of a previously completed object without the need for reassignment. This allows only one instance of SCORM/AICC objects to be open at one time. Unless the initial session is closed:

• If the learner attempts to launch another object, they will see a message saying another course is open at this time and will require them to close that session and wait two minutes prior to accessing another.
• When Instance Management is enabled for the curriculum:
  • Users will only have 1 completion per instance allowed. Users could register to multiple schedules for the same class, but once they attend/get a completion, that instance is complete and they will need to use another instance to register/get a new completion.
    
    

This allows admins to add or remove Users who have access to this object from the front page.

This allows admins to add or remove groups that can see the Learning Object in the “All Training” library on the Front End.

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Additional Tabs

*Pricing

This section is used for companies utilizing e-commerce. When the e-commerce module is turned on, prices for learning objects can be set. To learn more about e-commerce, check out: ClearCompany Learning: E-Commerce Add-On.

Pre-Approval

When pre-approval is enabled, users with the correct rights can navigate to Learning Objects - Pre-Approval. This will allow users with the "Pre-Approval" rights to Approve or Deny users requesting access to a learning object.

Additional Information

Manage Survey Cloning

From the Manage Objects dashboard, Learning Objects > Manage Objects, users can:

1. Filter by:
   • Author
   • Status
   • Type
   • More Filters allow you to add tags as filters.
2. When users find the object they need they can click the pencil icon to edit the object.

Cloning allows users to copy objects that they have already created in the system.

Note:

To clone objects, an account role must have both the Add Objects and Edit Objects rights in the system.

1. To clone an object, select the Clone Object button on the bottom right corner of the General tab within the learning object.
2. Additional Options: the following options do not carry over by default, checking the box includes it in the clone. 
   • Pricing (if using E-commerce)
   • User Access
   • Group Access
3. Click Clone.
4. The cloned object by default will be in Draft status.