Talent Communities: Building a Pipeline

Talent Communities allow Recruiters to leverage their library of past applicants to quickly generate a pipeline of qualified candidates for a new job opening. Building a strong pipeline begins with establishing interest and pre-screening the prospects, prior to converting them into active candidates for the position. In this article, we cover how to customize the sourcing criteria for a requisition to create its custom Talent Community.

In this article:
Search Criteria
How to Build a Pipeline
Prospect Experience
Additional Resources

Search Criteria

You have a couple of filtering options in your Talent Communities. It is expected that each set of criteria will be different for each job posting you have, so each of these is fully customizable on a per-requisition basis.

Keywords

Keywords will pull any keywords from the candidate profile. This includes the resume and application and is Boolean search supported.

Tags

Tags include Custom Tags - while candidates and prospects can be tagged with role and office location, those will live as separate filtering options in a Talent Community. Custom tags are assigned manually to the candidate/prospect by a recruiter. To learn more about tags, check out this article.

Role

Roles will include any roles that the prospect has applied to or has been assigned as a tag.

Location

Location includes the office location that the candidate/prospect applied to or was assigned and will include the physical address of the candidate. The filter will allow you to search for candidates within a certain radius of a zip code or office location.

Hiring Stage

The Hiring stage will allow you to include candidates in a particular workflow/disposition stage, or those who have been positively dispositioned.

Applied Date

Applied date will allow you to include candidates who applied to your company within a certain date range.

Grade

This will include any candidates who have a certain grade for the candidacy in question.

How to Build a Pipeline

Step-by-Step Guide

1. First, navigate to the requisition of choice. (Tools> Recruiting > Requisitions)
2. Click Prospects.
3. Depending on the features you have available the below will be slightly different.
4. Candidates that fit a current appear will appear and clicking "Modify Criteria" will allow you to make any changes to the criteria below:
   
   1. Keywords
   2. Tags
   3. Role
   4. Location
   5. Hiring Stage
   6. Applied Date
   7. Grade
   8. Drip Campaigns*: If interested in this feature please reach out to your ClearCompany representative.
5. If candidates fit the criteria they will appear here.
6. Using Bulk Actions you can take any of the actions listed here. If using ClearCompany Drip Campaign click here & If using our AI Candidate Sourcing Tool click here.

Bulk Actions

Contact

You have the option to either contact a prospect individually or as a bulk action. A common use case for contacting prospects is to determine who is interested in the position and therefore should be the focus of additional screening activities.

Send Text Message*

This option will be available if using ClearText. This will allow users to text candidates to contact them based on their needs.

Share

This option allows you to share candidates to recruiter or hiring managers if you would like to highlight a candidate.

Propose 1:1 Meeting times

This allows you to send available time slots to the selected candidates. The options will be on a first-serve, first-come basis. Once a time is selected other candidates will not be able to select them.

Send To

This option allows you to send candidates to other requisitions.

Onboard*

This option is available if using our Onboarding platform. This will allow you to create onboarding packets for each selected candidate.

Send Campaign*

Drip Campaigns feature allows recruiters to proactively reach out to previous candidates about new requisitions within their Talent Communities. Using the Drip Campaigns feature, recruiters can easily send 1 to 5 automated emails to former candidates about newly posted requisitions. Check out this article to learn how to create a drip campaign template.

Prospect Experience

Experience

Below is an example of what the prospect will see when the default email template with Interest Buttons is sent to them. Read on to learn more about each item that is included.

1. Link to Job Description
   Includes a link to the position's job description so the prospect can review the details of the role.

   

2. Interested Option
   Prospects who respond with Yes, I'm Interested will see the following confirmation message. This message is not editable at this time.

   

     Within your talent community, this prospect will automatically be moved into the Interested macro workflow stage for easy reference.

3. Not Interested Option
   Prospects who respond with Not Interested, Thank You will be offered a link to your career site where they can review other job openings that may interest them. The messaging on this page is not editable at this time.

   

     Within your talent community, this prospect will automatically be moved into the Not a Fit macro workflow stage.

Additional Resouces

Introduction to Talent Communities