ClearInsights Prebuilt Liveboard: Candidate Data Overview

The Candidate Date Prebuilt liveboard displays all the fields and details associated with individual candidates in your ClearCompany account.

In this article:
Purpose
Default Filters
Attributes Available
Additional Resources

Purpose

The Candidate data provides an overview of all candidates and where each candidate lives within their respective candidacies across requisitions. Candidate-specific time to hire and time to fill information is visible, as well as many requisition data points.

Considerations

• Candidates are included in the Liveboard only after completing at least one step of the application. If a candidate starts an application (apply date) but abandons it, they will not appear in the Liveboard.
  • If they return later and complete a step, they will then appear, using their original apply date.
• Imported and manually created candidates are included in the liveboard. The Apply Date is the date created.

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Default Filters

1. Time Frame: Last 90 Days.
2. Data Source: Apply Date.

Important Note: The data source in which this report is filtered cannot be changed; however, you can adjust the report's time period.

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Attributes Available

Custom Fields

Candidate and Requisition Custom Fields can also be included. To add custom fields, the prebuilt liveboard must be duplicated.

Attribute	Origin	Description
Budgeted Type	Requisition	This data point is populated from the requisition in the administrative info section.
Macro Stage	Workflow	The macro workflow stage a candidate is sitting under will be displayed in this column. Valid values: New Applicants, Screening, Interviewing, Offer, Hired, Declined by Employer, or Withdraw by Candidate.
Stage	Workflow	The name of the Stage the candidate was moved into at the specific time recorded in "Entered Stage Date".
Current	Workflow	This will be populated based on the current micro workflow stage a candidate is in. These stages are created and determined by your organization.
Daily Entered Stage Date	Workflow	The date the candidate changes workflow stage. This is either done by a user manually or if a rule is set up.
Daily Apply Date	Application	The Apply Date populates from the candidate profile when the candidate begins the apply process or when the candidate was created.
Daily Time-to-Fill Start Date	Requisition	Depending on your system settings, this data point will be set to one of the following options: Requisition Open Date, Requisition Started Approval, Requisition Approved, or Requisition Publicly Posted.
Daily Hire Date	Requisition	Depending on your system settings, this data point will be either the onboarding packet hire date, when the candidate is moved into a Hired Macro Workflow stage, or the offer letter acceptance date.
Candidate Gender (Pre-Offer)	Application	This data point is populated from the Gender System question that can be added to the application process. If the gender system question is not included in your organization's application(s) this data point will not be populated.
Candidate Race (Pre-Offer)	Application	This data point is populated from the Race System question that can be added to the application process. If the race system question is not included in your organization's application(s) this data point will not be populated.
Candidate Disability Status (Pre-Offer)	Application	This data point is populated from the Disability Status System question that can be added to the application process. If the disability status system question is not included in your organization's application(s) this data point will not be populated.
Candidate Veteran Status (Pre-Offer)	Application	This data point is populated from the Veteran Status System question that can be added to the application process. If the veteran status system question is not included in your organization's application(s) this data point will not be populated.
Average Time-to-Fill (days)	Requisition	Based on the settings for your organization this will display the number of days it took to for the position the candidate applied for to be filled.
Averate Time-to-Hire(days)	Requisition	Depending on your system settings, this data point will be either the onboarding packet hire date, when the candidate is moved into a Hired Macro Workflow stage, or the offer letter acceptance date.
Candidate ID	Application	A unique identifier assigned to each applicant. If the same individual applies to multiple requisitions, submits multiple applications, or is forwarded to multiple requisitions, this ID links all their unique Candidate IDs back to the same Applicant ID, providing a single reference point.
Candidate	Application	The First and Last name is populated from the candidate profile. This is either when the candidate completes the application or if a resume is uploaded.
Candidate Email	Application	The email address provided by the candidate on their application, or added when the candidate was created. It can also be updated on the candidate's profile.
Candidate Phone	Application	The primary phone number provided by the candidate on their application, or added when the candidate was created. It can also be updated on the candidate's profile.
Candidate Grade	Candidate Profile	This is the grade assigned to the candidate on their candidate profile.
Requisition Title	Requisition	Requisition Title is populated from the requisition job title field.
Requisition Posted Locations	Requisition	This will list out the selected posting locations for a requisition. This is selected from the requisition Posting Options → Location(s) for Job Boards (US). Up to 30 locations (including remote) can be selected to increase visibility for your job opening. We default your office as one of those locations, but you can remove it and specify other locations if needed.
Requisition ID	Requisition	Depending on your system settings, requisition ID will be either the auto-populated requisition ID or the user-provided requisition ID. When the auto-populate is enabled, ClearCompany assigns the ID upon the requisition's initial save. Requisition IDs must be unique across the organization and cannot be reused, even for unposted or deleted requisitions and templates. For more information, refer to: ATS Settings: Requisitions.
Requisition Role	Requisition	The role is populated from the requisition role dropdown field.
Recruiter	Requisition	This data point is populated from the requisition in the hiring team section.
Hiring Manager	Requisition	This data point is populated from the requisition in the hiring team section.
Candidate Source	Application	Candidate Source is populated from the candidate profile and indicates where the candidate applied from, such as a job board or referral. This is automatically recorded when they apply, but it can also be manually added or updated in the candidate’s profile.
Candidate Source Detail	Application	This data point looks at the specific source from the candidate profile. This provides further details for specific Candidate Sources, such as "Referral", "Forwarded", "Onboard", and "Vendor". For all other Candidate Sources, this attribute will be a copy of that value.
Requisition Office	Requisition	The office is populated from the requisition in the administrative info section.
Department	Requisition	The department is populated from the requisition in the administrative info section.
EEO Type	Requisition	This data point is populated from the requisition in the administrative info section.

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Additional Fields Needed?

To create reports containing additional information not available in standard reports (ex: candidate address), consider requesting a custom report through your Customer Success Manager. Custom fields in candidate applications can also be enabled for reporting purposes, allowing these details to be included.

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Additional Resources

ClearInsights: Talent Acquisition Data & Attributes
ClearInsights: Talent Development Data & Attributes
Custom Fields Overview