Time to Fill Report

This dashboard shows the average number of days it takes each recruiter to fill an opening on a requisition, then breaks it down by role and over time.

In this article:
Purpose
Default Filters
Source of Data
F.A.Q

Purpose

The purpose is to provide valuable insights into the efficiency and effectiveness of an organization's recruitment process.

What kind of questions can this report answer?

1. What is the average time it takes to fill a job opening within the organization?
2. Which specific roles have the longest time to fill metrics, and are there patterns or trends?
3. Are there any significant variations in time to fill between different departments or teams?
4. Is there a correlation between the number of interview rounds and the time to fill for specific positions?
5. Are there any bottlenecks in the hiring process that are contributing to longer time to fill metrics?
6. Which candidate sources are most effective in reducing time to fill?
7. Is there a seasonal pattern for the time-to-fill metric?
8. Is there a specific recruiter or hiring manager who fills positions faster than average, and are there opportunities to upskill other recruiters or hiring managers?

Default Filters

1. Time Frame: Last 360 Days.
2. Data Source: Filled Date. Note: Depending on your system settings, this data point will be set to one of the following options:
   • Candidate entered the hired macro stage
   • Candidate's hire date
   • Candidate's offer letter acceptance date

Please note: The candidate must be moved to the 'Hired' workflow for the report to capture or calculate the requisition. Specifically, the candidate needs to be in the 'Hired' workflow to be counted as hired for Time to Fill or Time to Hire metrics. This is how ClearCompany determines who is considered hired, and this setting specifies when they were hired.

Source of Data

Important Note: The data source in which this report is filtered cannot be changed; however, you can adjust the report's time period by accessing the filter option on the left side of the screen.

Requisition Title

This data point is populated from the requisition job title field.

Role

This data point is populated from the requisition role dropdown field.

Requisition ID

Depending on your system settings, this data point will be either the auto-populated requisition ID or the user-provided requisition ID.

Requisition Open Date

The data point shows the date which was chosen as the open date when creating a requisition. If the open date field is updated, the new date will be reflected.

Time to Fill Start Date

Depending on your system settings, this data point will be set to one of the following options: Requisition Open Date, Requisition Started Approval, Requisition Approved, or Requisition Publicly Open.

Time to Fill End Date

Depending on your system settings, this data point will be set to one of the following options: Candidate entered hired macro stage, candidate's hire date, candidate's offer letter acceptance date.

Number of Openings

The number of openings that is set when creating a requisition in the admin info section.

Department

This data point is populated from the requisition in the administrative info section.

Office

This data point is populated from the requisition in the administrative info section.

Hiring Manager

This data point is populated from the requisition in the hiring team section.

Recruiter

This data point is populated from the requisition in the hiring team section.

Source Category

This data point is populated from the candidate profile. The ClearCompany System tracks how a candidate comes into the system. Sources such as your company's public job board, ClearCompany's automatic feeds to Indeed, Glassdoor, etc. referrals, or any custom candidate sources.

Candidate Custom Fields

This data point will be extracted from the custom field(s) associated with a candidate, which has been established through the Custom Fields Setup process and granted permission for inclusion in reporting.

Requisition Custom Fields

This data point will be extracted from the custom field(s) associated with the requisition, which has been established through the Custom Fields Setup process and granted permission for inclusion in reporting.

F.A.Q.

Does this report include all requisitions despite their status?

Yes. This report includes all requisitions whether they are in an open, on hold, or closed status.