Background Checks by ClearCompany Forms

Organizations that run background checks as part of their candidate screening process must comply with industry regulations. Services provided through Background Checks by ClearCompany adhere to these compliance requirements by presenting several industry-standard forms to the user and applicant engaged in a background check request. For example, applicants are presented with forms designed to inform them of their rights and request consent to proceed with the screening process.

In this article:
Forms
Minor authorization forms: when they’re required
Additional Resources

Forms

On this page, you'll find a PDF copy of all the forms used to complete screenings completed through Background Checks by ClearCompany.

  Forms or letters with an asterisk * in the title can be viewed and downloaded by the applicant themselves. Refer an applicant to this article for a copy of these accessible forms.

Form/Letter Title	Summary	Recipient	PDF Link
Notice to Users of Consumer Reports Obligations of Users Under the Fair Credit Reporting Act	A notice detailing the legal obligations of users of consumer reports.	All organizations	Click Here
Summary of Rights Under the Fair Credit Reporting Act*	Summary of the rights a person has to information used in consumer reports.	All applicants	Click Here
Disclosure & Authorization*	A copy of the personal questionnaire and background check authorization request completed electronically by the applicant.	All applicants	Click Here
Remedying the Effects of Identity Theft*	Summary of rights available to persons that are, or believe to be, victims of identity theft.	All applicants	Click Here
Consumer Dispute & Consumer Copy Request*	Form used by an applicant to request a copy of, or dispute their consumer report.	Applicant	Click Here
Pre-Adverse Action Letter	Letter that informs the applicant of an intent to make a hiring decision based on the results of the consumer report.	Applicant	Click Here
Adverse Action (Employment Denial) Letter	Letter that informs the applicant of a company's intent to not offer employment, based in part on the results of the consumer report.	Applicant	Click Here
Adverse Action (Withdrawal of Offer) Letter	Letter that informs the applicant of the intent to rescind an extended offer, in part based on the results of the consumer report.	Applicant	Click Here
Minor Disclosure & Authorization	A copy of the personal questionnaire and background check authorization request completed electronically by applicant that are minors.	Minor - Applicants	Click Here

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Minor authorization forms: when they’re required

Minor applicants: A parent or guardian must sign a Minor Disclosure & Authorization before screening can proceed.

When required: Any background check for an applicant under the age of majority (as defined by the applicable jurisdiction) requires a parent/guardian-signed minor authorization form.

Notes:

• If the required minor authorization is not received, the report will be canceled. You may re-send the signed form to restart processing.
• You may also be prompted to complete an additional questionnaire to finish your background check; follow any follow-up instructions you receive.

Tips

• Ensure all required fields are completed, and signatures are clear.
• Keep a copy of the signed form for your records.
• If a submission was sent to the wrong address, resend it to the designated email or upload it directly to the profile to avoid delays.

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Other Forms:
South Carolina Department of Social Services - Consent to Release Information

Additional Resources

Background Checks by ClearCompany: User Guide
Background Checks by ClearCompany: Terms and Conditions
W-9 for All Clear Screening, LLC (Background Checks by ClearCompany)
Background Checks by ClearCompany: Candidate Experience