Configure your ADP Bi-Directional Connector Settings in ADP

Your ADP Bi-Directional connector supports certain settings to increase automation and efficiency with your integrations. Below, you will find instructions on how to view and/or edit these settings.

In this article:
Default Employee Worked-In State
How to View Direct Deposit Deduction Codes
Auto-Assign Employee's File Number

Default Employee Worked-In State

When a new hire is sent from ClearCompany to ADP, you can set up ADP to always populate the "State Worked In" and the "SUI/SDI State" fields with a default. This is recommended if you only hire in one state, or if you do the bulk of your hiring in one state. Follow the steps below to set this up in ADP.

1. Go to Setup and select Company Options under Payroll.

   

2. Select the Company that people will be hired into.
   • If you hire people into multiple company codes, make this edit for all companies.
   • Scroll down to New Hire Defaults.

   • Select the correct state for State Worked In and for SUI/SDI State.

     

How to View Direct Deposit Deduction Codes

ADP Direct Deposit Deduction Codes are used to facilitate the automatic transfer of direct deposit information from ClearCompany to ADP during the new hire data transfer. Based on the account information the new hire provides, an Onboarding Approver will enter the corresponding ADP deduction code(s) on the Stock ADP Direct Deposit onboarding form. Follow the steps below to find your codes in ADP.

  Note: These instructions do not apply to those using ADP Vantage, as the Vantage new hire data transfer does not support Direct Deposit to ADP.

1. When logged into ADP as a Standard Practitioner, use the ribbon at the top of the screen to navigate to Setup → Tools → Validation Tables.

   

2. Under the Payroll column, locate Deductions and select Deductions, Deposits and Fringe Benefits.

   

3. If your ADP instance has multiple company codes, you can select the desired company code in the drop-down at the top of the screen. Once selected, you will see codes broken down by category below.

   

4. The three character Direct Deposit codes will be entered on the ClearCompany onboarding form (see example in Step 5). Please take note that if the status toggle to the right in ADP is green, those codes are Active. You can also view Inactive codes via an additional toggle at the top of the screen.

5. Once the new hire submits the Direct Deposit form to the approver, they can enter the correct deduction code(s) in the ADP Deduction Code section, located underneath the Employee signature block. See the example below for reference.

   

Auto-Assign Employee's File Number

When a new hire is sent from ClearCompany to ADP, we can automatically assign the employee's File Number. This eliminates the need to create a file number for each new hire. Follow the steps below to set this up in ADP.

1. Click on Setup and select System Options.
   • Select the Company that people will be hired into.

   • If your company hires people into multiple company codes, make this edit for all companies.

     

2. Click Payroll.
   • Check the Auto-assign Next File # on New Hires box under Standard Options.

   • Click Save.

     

  If you have any issues auto-assigning an employee's file number, please contact ADP support.