Hiring Compliance Guardrails: Locked Requisition Fields

As part of the optional Hiring Compliance Guardrails setting, recruiters and hiring managers are required to use a job template when creating requisitions. Users with permission to manage these requisition templates have the ability to lock certain fields from being edited by hiring managers, however, these locked fields can be unlocked and edited by recruiters. In this article, we cover how users interact with locked requisitions fields.

In this article:
Locked Requisition Fields
Which fields can be locked
How to lock/unlock fields
Users' experience with Locked Fields
Creating a Requisition with Locked Fields
Additional Resources

Locked Requisition Fields

Locked Requisition fields allow admins and recruiters to limit the changes that hiring managers and others can make when posting a requisition from a requisition template. When a user creates a requisition and locked fields are applied, they will see that the field cannot be changed. This allows for organizations to keep consistent information across different requisition postings.

Which fields can be locked?

The following fields can be locked on a requisition template:

1. Job Description
2. Salary
3. Approvers

Requisition Templates: How to lock and unlock fields

Follow the steps in this article to learn how to create and manage job templates. While creating or editing the job template, you will see a lock icon that can be clicked to lock/unlock the Job Description, Salary, or Approvers sections.

1. From the Create Requisition Template page, a user can click on the lock icon and that locks the fields. The admin or recruiter locking the field will be alerted that this will make it uneditable to hiring managers.

When creating a requisition template, keep in mind that under Location(s) for Job Boards (US) you can add multiple locations as part of Job Postings: 1-to-Many Locations. A hiring manager will not be able to add more locations so it is best if when creating a requisition template the locations are added. To learn, more check out: Job Postings: 1-to-Many Locations.

Users' Experience with Locked Fields

Hiring Managers are unable to edit any fields that are locked. Non-editable fields that can not be edited will be marked with a lock symbol. Recruiters can unlock and edit all previously locked fields during the requisition creation process.

  Note: When a requisition has a locked Salary range, offer letters created for candidates in this requisition will require at least one non-self approver if the sender enters a pay amount that doesn't match the specified range. Please see this article for more information: Hiring Compliance: Offer Letter Approvals

Hiring Managers Experience

A Hiring Manager will navigate to create a requisition and for any locked field they will see the locked icon. Hovering over the icon will alert them: "This field is locked and cannot be edited. Talk to your recruiter to unlock."

Recruiters Experience

A recruiter will navigate to create a requisition and for any locked field they will see the locked icon. Hovering over the icon will alert them that this field is locked and that unlocking it will make it editable for hiring managers.

A user can click on the lock and a warning window will appear, alerting them that this field was chosen to be locked, and if they are sure they want to unlock.

1. No, Keep Locked: Will keep the field locked and they will be returned to the create requisition page.
2. Yes, Unlock: Will unlock the field and they will be able to edit.
3. They can click the lock icon again to lock the field again and they will have to go through the same process.

Creating Requisition Methods

When creating a requisition, users have the option to use the Simple Form or the A-Method of Hiring. Locked Requisition Fields will function with both. See below for the experience when selecting the different methods.

Simple Form: Locked Requisition Fields

For users utilizing the Simple Form process, the experience is shown below. For a full overview of creating a requisition using the Simple Form, check out this article.

1. If utilizing the Templates Required for Requisition Creation guardrail, a user will be required to select a Job Template from the dropdown menu.
2. When a user navigates to the Create Requisition page, the Locked Fields will not be editable and they will be prompted to speak with the recruiter to make changes.
3. Depending on the approval process, they will either Save & Close, Send to HR, or proceed to the Posting Options.

A-Method of Hiring: Locked Requisition Fields

For users utilizing the A-Method of Hiring will experience the following prompts. For a full overview of creating a requisition using the A-Method of Hiring, check out this article.

1. A user will first be prompted to select if they want to skip the initial questions or answer the "Position Will Report To" portion.
2. If utilizing the Templates Required for Requisition Creation guardrail, a user will be required to select a Job Template from the dropdown menu.
3. When a user navigates to the A-Method of Hiring Process, under Process & Description, they will not be able to interact with the Job Description and be prompted to speak with the recruiter to make changes.
4. Under Budget, they will not be able to interact with Salary Range or Approvers and be prompted to speak with the recruiter to make changes.
5. Depending on the approval process, they will either Save & Close, Send to HR, or proceed to the Posting Options.

Additional Resources

Introduction: Recruiting with ClearCompany
Introduction to Requisition Templates
Introduction to Job Postings