Virtual Recruiter Report

The Virtual Recruiter tracks unique candidates sourced from the Virtual Recruiter or Career Sites, offering insights into lead generation performance. Candidates forwarded to other requisitions are not counted, ensuring an accurate comparison between them.

In this article:
Purpose
Metrics
Data
Filters

Purpose

The primary purpose is to provide insights into the Virtual Recruiter's performance and its impact on the recruitment process.

Metrics

Career Site Visitors

This metric reflects the number of people visiting the career site. This metric reflects the total count of visits, independent of any filters (except for the selected date range) and data walls (if applicable). This count is updated every 24 hours at 1:00 AM Eastern Time.

How Many Career Site Visitors Became a Candidate?

This metric reflects the number of people that became candidates in your pipeline via Virtual Recruiter vs Career Site. Displayed as:

• Single metrics based on the Date Candidate Applied
• Pie chart
• Monthly trend line

How Many Candidates Were Hired?

This reflects the number of candidates that became hires via Virtual Recruiter vs Career Site. Displayed as:

• Single metrics based on the Date Candidate Applied
• Pie chart
• Monthly trend line

Virtual Recruiter vs Career Site Funnel

This chart shows how candidates progress through each Workflow Type from the Virtual Recruiter and Public Career Site. Candidates are counted each time they enter a new Workflow Type but are not double-counted within the same type, even if they move between stages or re-enter later. This chart reflects historical data, not the current funnel.

Notes

1. These metric only count candidates who originated from the virtual recruiter or career site. Candidates sourced from these AND forwarded to other requisitions are not included in this report.
2. For example, if Amy was sourced from Virtual Recruiter on Requisition A and then forwarded to Requisition B, her activity for Requisition A will be tracked in this report, her activity for Requisition B will not be tracked in this report.
3. Any missing months or gaps in the line charts are due to no data available for those months.

Data

Virtual Recruiter or Career Site

This is whether the candidate was sourced via the virtual recruiter or career site.

Date Candidate Applied

The date the candidate is created, either when they start the application process or when Virtual Recruiter sends us data about a candidate.

Candidate Name

The full name provided by the candidate on their application, or added when the candidate was created. This is the name that is displayed on the candidate’s profile and can be updated on their profile.

Workflow Stage (Current)

The name of the micro Workflow Stage the candidate is currently in.

Workflow Type (Historical)

The name of the Workflow Type the candidate was in when they were moved into its associated Workflow Stage (Historical).

Workflow Stage (Historical)

The name of the Workflow Stage the candidate was moved into at the specific time is recorded in "Date Entered Workflow Stage (Historical)".

Date Entered Workflow Stage (Historical)

The date the user moved the candidate into the specific Workflow Stage (Historical).

Requisition Title

The title of the requisition entered in the 'Enter job title for posting' field.

Requisition ID

An optional field for a unique identifier for a requisition, either manually entered by the user or auto-generated if the auto-generation feature is enabled. When the auto-generation feature is enabled, the system assigns the ID upon the requisition's initial save. Admins can enable auto-population of requisition IDs via Tools → Setup → Recruiting Setup → Requisitions. Requisition IDs must be unique across the organization and cannot be reused, even for unposted or deleted requisitions and templates.

Requisition Status

Indicates the current state of the requisition, such as open, on hold, or closed.

Recruiter

The name of the recruiter assigned to the requisition. This field is required and selected under the Hiring Team section of a requisition.

Hiring Manager

The name of the hiring manager assigned to the requisition. This field is required and selected under the Hiring Team section of a requisition.

Requisition Role

The name of the role associated with the requisition. This field is optional and selected under the requisition role dropdown field.

Department

The department assigned to the requisition. This field is required and selected under the Administrative Info section of a requisition.

Requisition Custom Fields (if applicable)

The custom fields that a customer creates and has marked to be “Included in Report”. These custom fields can be found under Setup → Custom Fields → Select Requisition Custom Fields.

Filters

Date Candidate Applied	Requisition Title	Recruiter
Candidate Name	Requisition Status	Hiring Manager
Workflow Type (Historical)	Requisition ID	Department
Workflow Stage (Historical)	Requisition Role	Office
Requisition Custom Fields