It is important to realize that all reporting within ClearCompany is based on actions taken within the account. Recruiting reporting is only as accurate as the timely actions completed by your recruiting and hiring team members as they are moving candidates through their pipelines.
In order to have the most accurate reporting on data points like Time to Hire and Time to Fill, actions must be taken (ex: workflow stages are updated) on candidate profiles as soon as those stage changes occur with the candidates. This will ensure your data is a great representation of what is actually occurring within your organization: where you are achieving your goals and where there is room for improvement.
All reports offer available filters in the top left of the report under the orange filters button. Please expand these filters and alter the default settings to best target the data you need. You are able to save frequently searched filters, as well as Favorite specific reports to show on your Favorites tab - just click the star next to the report name as you are viewing a specific report. These favorites are unique to your ClearCompany login.
In this article:
Reports
Application Completion Rate
This report shows the total number of active candidates who began an application during the date range selected, the number of candidates who completed their application, the number of candidates who did not complete their application, and the completion rate. The completion rate is calculated as the percentage of active candidates that completed their application.
The Application Completion report would be helpful when answering: Is my application doing a good job of ensuring I have the proper data to make an initial evaluation of a candidate?
| Candidate Name | Source | Role | Department | Office |
| Requisition Title | Date Applied | Requisition ID | Application Completion Status | Applied Location |
| *can include Candidate Custom Fields, Req Custom Fields | ||||
Candidate Data
Candidate data provides an overview of all candidates and where each candidate lives within their respective candidacies across requisitions. Candidate-specific time to hire and time to fill information is visible, as well as many requisition data points.
| Candidate ID | Candidate Name | Grade | Apply Date | Workflow MacroStage |
| Current Workflow Stage | Workflow Change Date | Source | Role | Requisition Title |
| Requisition ID | Requisition EEO Type | Budget | Office | Department |
| Recruiter | Hiring Manager | Gender | Race | Disability Status |
| Veteran Status | Time to Fill Start Date | Hire Date | Days to Be Filled | Days to Hired |
| Applied Location | *can include Candidate Custom Fields, Req Custom Fields | |||
Candidate Flow Log
This dashboard looks at the number of candidates for a given period and breaks them down by gender, race/ethnicity, veteran status, and disability status. The default time period is this and the previous quarter but can be changed via the filters on the left.
| Candidate Link | Candidate Name | Date Candidate Applied | Requisition Applied To | Pre-Disability Status |
| Pre-Veteran Status | Office | Grade | Requisition EEO | Requisition ID |
| Application Completion Status | Gender | Race | Applied Location | |
| *can include Candidate Custom Fields | ||||
Career Site Visitors
Shows the breakdown over time of your career site visitors, and how many visitors were visiting on a desktop vs a mobile device.
| Date (Year and Month) | Total Visitors | Mobile Visitors | Non-Mobile Visitors |
Current Pipeline
The Current Pipeline report will report on active applicants (other than 'New Applicant's) that are currently in your workflow stages. You will also be able to report on time spent in a particular stage.
| Candidate Link | Candidate Name | Requisition Link | Requisition Title | Requisition ID |
| Requisition Status | Applied Date | Grade | Source | Office |
| Workflow Stage Name | Workflow Stage Type | Status Date | Recruiter | Manager |
| Applied Location | *can include Candidate Custom Fields, Req Custom Fields | |||
EEO Report
The EEO Report will give you the ability to see hired versus dispositioned candidates, percent gender, race, veteran status, and disability status. The default workflow stages selected are hired and dispositioned, but these can be changed via the filters on the left.
This report is based on the application dates of the candidates in question.
| Candidate ID | Candidate Name | Source | Date Candidate Applied | Date Hired |
| Requisition Applied To | Requisition EEO | Custom Requisition ID | Requisition ID | Requisition Open Date |
| Requisition Close Date | Department | Office | Race | Pre-Veteran Status |
| Workflow Type | Workflow Stage | Gender | Pre-Disability Status | |
| *can include Candidate Custom Fields, Req Custom Fields | ||||
Funnel Analysis
This dashboard shows the time to hire by role and how long on average a candidate spends in each macro stage. It also shows the number of candidates that are needed at each stage of the hiring process to yield one hire. These can all be filtered by role.
The Funnel Analysis report would be helpful when answering: How efficient is our hiring process in terms of time?
| Candidate Link | Candidate Name | Requisition Link | Requisition Title | Grade |
| Requisition ID | Applied Date | Source | Macro Workflow Stage | Workflow Stage |
| Stage Change Date | Recruiter | Hiring Manager | ||
| *can include Candidate Custom Fields, Req Custom Fields | ||||
Gender Diversity- Pipeline
This dashboard shows the number of candidates by gender (at the moment only available as binary, plus "not specified") per "macro" workflow stage for all requisitions (open and closed) for the last 360 days.
| Requisition | Requisition ID | Candidate Pool | Gender (Women/Men) | |
| *can include Req Custom Fields only | ||||
Open Requisitions
Shows an overview of what is happening with your currently open requisitions, broken down by requisition. Used by ClearCompany admins and recruiters to see a holistic view of all requisitions outside of the requisition dashboard.
| User Defined ID (Requisition ID) | Position/Requisition Title | Status | Openings | Remaining Openings |
| Date Opened | Days Opened | Total Candidates | New Applicants | Screening |
| Interviewing | Offer | Hired | Dispositioned | Role |
| Recruiter | Hiring Manager | Department | Office | Posted Location |
| *can include Req Custom Fields only | ||||
Recruiter Activity Report
Quick overview of recent candidate processing activities on a recruiter-by-recruiter basis. Covers what types of actions were taken and how many actions were taken, as well as the number of candidates that were recently interacted with.
| Recruiter | Status | Candidate Activity | Requisition Activity |
Requisition Data
Top-down view of key requisition information, both historic and current. You can quickly see where you stand in each requisition against requisition hiring goals.
| Requisition ID | Internal Requisition ID | Requisition Title | Role | Days Open |
| Status | Hiring Manager | Recruiter | Department | Office |
| Openings | Remaining Openings | Date Opened | Date Closed | EEO Type |
| Budget | Salary From | Salary To | Salary Type | Desired Start Date |
| Replacing | Vendor Enabled | Active Sponsorships | Furthest Workflow | Active Candidates |
| Total Candidates | Posted Location |
*can include Req Custom Fields only |
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Requisition Volume Report
This report will help you better understand the number of requisitions your company has been creating. You can drill down by recruiter, month, and status.
| Requisition Title | Open Date | Recruiter | Manager | Office |
| Department | Role | Requisition ID | Requisition Status | Openings |
| Closed Date | Total Days Opened | Posted Location |
*can include Req Custom Fields only |
|
Scorecard Analysis
This dashboard shows candidate scorecards for the last 365 days (by default) and how it varies by role. There is the ability to select a candidate and see how they perform relative to the average for different role competencies or compared to the interviewer's average.
The Scorecard Analysis report would be helpful when answering: Is my organization filling out scorecards across all roles?
| Candidate Name | Interviewer | Scorecard Status | Role | Office |
| Completed Date | Scorecard Type | Average Score | Final Score | |
| *can include Candidate Custom Fields only | ||||
Source of Hire
This dashboard shows the breakdown of hires by source for the last 365 days (by default) and how it varies by role as well as over time.
| Candidate Name | Hire Date | Role | Source Category | Department |
| Source | Recruiter | Current Workflow | Budget Type | Office |
| Requisition | Requisition ID | |||
| *can include Candidate Custom Fields, Req Custom Fields | ||||
Source Quality
Source Quality allows you to see how your sources are performing over time, to allow you to better determine where you should be spending the most time/effort to attract quality candidates.
| Candidate Name | Requisition | Requisition ID | Total Days Open | Grade |
| Gender | Race/Ethnicity | Date Applied | Source Category | Source Detail |
| Role | Office | Department | Recruiter | Current Workflow |
| Budget Type | *can include Candidate Custom Fields, Req Custom Fields | |||
Time to Fill- Recruiter
Time to fill reporting covers the time it takes you to fill your positions as determined by your unique account settings. The start dates could be: requisition open date, requisition started approval date, requisition approved, and requisition publicly posted. The end dates could be: candidate entered hired macro stage, candidate hire date, candidate offer letter acceptance date. To view your designated parameters, navigate to Tools - Setup - Recruiting Setup - Requisitions. If multiple openings exist on one requisition, each individual opening’s time to fill will appear in reporting.
| Requisition | Role | Requisition ID | Requisition Open Date | Time to Fill- Start Date |
| Time to Fill- End Date | Days to Fill | Number of Openings | Department | Office |
| Hiring Manager | Recruiter | Source | ||
| *can include Candidate Custom Fields, Req Custom Fields | ||||
Time to Hire- Recruiter
Time to hire represents the number of days between the moment a candidate is approached and the moment the candidate accepts the job. In other words, it measures the time it takes for someone to move through the hiring process once they’ve applied. Time to hire provides a solid indication of how the recruitment team is performing with quality candidates. Since only hired candidates are evaluated in this metric, it is a measure of your recruiting efficiency with high-quality candidates.
It is not a measure of the job market at that location or for a particular role - the Time to Fill is a better metric to take those into account.
The Time to Hire - Recruiter report would be helpful when answering: Once we have defined a quality candidate, how long does it take to move them through the hiring process?
| Candidate Name | Grade | Role | Requisition | Requisition ID |
| Department | Office | Hiring manager | Recruiter | Applied Date |
| Date Hired | Days to Hired | Source | ||
| *can include Candidate Custom Fields, Req Custom Fields | ||||
Workflow Stage Analysis
Workflow Stage Analysis shows the unique number of candidates per workflow type as well as the unique candidates and average days since applied per individual workflow.
| Workflow Order Name | Unique Candidates | Total Movements | Average Days Since Applied |
Offer Letter Data
Recruiters and Admins now have access to a full set of information about offer letters.
Insight from the offer process by understanding which offers are being authored, accepted, and rejected. Reports can be filtered to narrow on specific departments or roles to understand their process more clearly.
| Candidate Name | Custom Requisition ID | Requisition Title | Role | Recruiter |
| Hiring Manager | Department | Office | Pay Rate Amount | Pay Rate Type |
| Offer Status | Date Offer Create | Date Offer Sent to Candidate | Candidate Due Date | Date Completed |
| Candidate ID | Requisition ID | *can include Offer Letter Custom Fields & Candidate Custom Fields | ||
Offer Letter Process Visibility
This report extends our Offer Letter reporting and provides process visibility to Offer Letter Admins.
| Candidate Name | Custom Requisition ID | Requisition Title | Role | Recruiter |
| Hiring Manager | Department | Office | Pay Rate Amount | Pay Rate Type |
| Offer Status | Date Created | Date Approved | Hours to Approval | Date Sent |
| Hours from Approval Sent | Date Completed | Hours from Sent to Completed | Candidate ID | Offer Letter ID |
| Requisition ID | *can include Offer Letter Custom Fields & Candidate Custom Fields | |||
Application Question Data
Recruiters and Admins now have access to a full set of information about application question data which includes basic info about the candidate and requisition. Application Question Data has reports that can be filtered to specific questions, roles, candidates, and time frames using our reporting filtering. The types of questions that can currently be included are:
- Text Input
- Text Area
- Radio Buttons
- Dropdown
- Date/Time
| Candidate Name | Apply Date | Requisition Title | Custom Requisition ID | Role |
| Recruiter | Hiring Manager | Department | Office | City |
| State/Province | Candidate ID | Requisition ID | Applied Location | *can include Application Question Custom Fields Only |
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